September 27, 2012

Humanity Tutorial: How Do I Make The Schedules For My Employees Available Online?


Creating and sharing employee schedules with staff is easy with Humanity’s web-based staff scheduling software. Managers can create and edit schedules, which employees will be able to view. Our scheduler is easy to use and we may alternate between showing the schedule to all employees or leaving it in draft mode for only you to see. Draft mode allows managers to create, edit and make changes accordingly to your schedule prior to publishing it to your employees.

To see and change your publishing setting, go to the ‘Admin’ tab and click on ‘Settings’ under the subheading ‘Account’. In the window on the right, you will see the option ‘Use the Draft/Publish schedule method’ under ‘Schedule Settings’, shown below. Check the associated box to turn on this setting, or uncheck the associated box to turn off this setting.

If this is unchecked, your schedules are visible to your employees at all times. When you create a staff schedule or edit a shift, it becomes available to your employees immediately.

Alternatively, If you turn the “draft and publish” feature on, you will be able to draft schedules, edit shifts and review the schedule before you manually publish the shift(s) and make it available for your employees to view. Once published, notifications will go out to all the necessary employees and their schedule will show the new changes.

To publish shifts, you need to press the green ‘Publish’ button in the ‘Schedule’ tab.

A popup window (shown below) will appear and you can choose whether or not you want to send notifications to your employees of the newly published schedule, or the new schedule changes.


Once you click ‘Publish Shifts!’, the schedule and your shift changes will be available to all your employees, who will also be notified if you chose that option.

Our Wizard is working very diligently in “Ask The Wizard” mode, and hopes you find this feature useful, whether you have it on or off!

Check out the video below to learn more about publishing schedules.