What is employee scheduling software?

Employee scheduling software is an automated, interactive solution for employee scheduling and communications. It is designed to streamline all the daily processes that go into scheduling, such as: Creating, filling, and publishing the schedule Checking against employee availability and qualifications Ensuring proper coverage on all shifts Making shift edits on the fly Filling call offs with available and qualified staff Handling shift swaps Communicating ongoing shift changes, updates, and reminders Identifying and clearing schedule conflicts, such as being double-booked or violating fatigue rules Ensuring employee self-service and 24/7 access to schedules, shift communications, and time off requests High-quality employee scheduling software solutions, like Humanity and Aladtec, are designed to flex to your organization’s unique needs, no matter how complex your positions, locations, and shift structures or rotations.

What are the benefits of employee scheduling software?

Employee scheduling software has many benefits, including: Automating scheduling and communications Taking the guesswork out of coverage, making it easy to fill gaps Becoming an employer of choice Controlling costs Handling daily schedule changes with ease Mitigating compliance risk In fact, our customers experience a return on investment (ROI) of eight to 10 times the cost of their TCP solution within just four months. But don’t take our word for it. Reach out to get your free ROI analysis, using your own business metrics and costs.

Get time right, every time

Automate employee scheduling with Humanity

Humanity employee scheduling software eliminates scheduling issues and staffing errors, reduces unexpected labor costs, and mitigates compliance concerns for an efficient and stress-free workforce management experience.

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How it works

Humanity turns manual and administrative tasks into automated workflows for happier schedulers, engaged employees, and better bottom lines.

Plan ahead

Use Humanity's AI capabilities to forecast demand, auto-build compliant schedules, and fill shifts with available, qualified staff.

Communicate changes

Enable managers and team leaders to communicate shift and scheduling updates as they occur via email, mobile app, and SMS notifications.

Empower your workforce

Increase employee scheduling visibility across mobile devices, making it easy to request time off, release shifts, and adjust availability

Auto & flex scheduling

With just a few clicks, you can schedule weeks, or even months, in advance and make the process faster than ever. Automatically fill schedules by matching the correct person with the correct shift and time slots.

Predict labor demand

See where your labor supply falls short and find people with the right qualifications and availability to bridge the gaps.

Prevent employee burnout

Support your employees with automated scheduling to help reduce employee turnover and increase worker satisfaction.

Coverage and gap visibility

Choose from multiple views, including daily, weekly, and monthly, in graphical or list formats to review coverage by location, skill, position, open shifts, and more.

Flex scheduling

Instantly respond to real-time changes in business circumstances

Receive real time alerts

If someone misses a shift, you’ll receive an alert. You can also publish shifts via email or SMS.

Auto-fill

Fill your schedule with available and qualified staff for compliant schedules in one click.

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Mobile self-service

24/7 Access: See the latest schedule, request time off, trade shifts, adjust their availability, and see others scheduled on their shifts—all from their mobile device.
Shift trading: Give away or swap shifts with other qualified personnel. Approve automatically or manually based on order of submission, hours worked, or seniority.
Shift reminders: Send automated reminders to staff 24 hours before their shift starts. The system automatically sends updates if there are any updates in that 24-hour window.
Remote management: Managers can track minimum staffing violations, respond to employee requests, send pages to fill open shifts, and more.

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Compliance

Simplify compliance with automated scheduling rules for labor laws, policies, regulations, and CBAs.
Access a default rules and conflicts library for quick setup.
Create and manage custom scheduling rules tailored to your needs.
Ensure adherence to minor work rules and California meal and break laws.
Maintain compliance with built-in historical records and audit logs for peace of mind.

AI-powered forecasting

Auto-build schedules: Automatically create schedules by leveraging forecasts and predefined staffing rules to save time and ensure efficiency.
Schedule optimization: Optimize staffing levels by aligning schedules with historical demand data and business needs to minimize overstaffing or understaffing.
Conflict management: Quickly identify and resolve scheduling conflicts, such as overlapping shifts or unavailability, to maintain a smooth operation.
Staffing checker: Verify that schedules meet forecasted demand and compliance requirements, ensuring the right coverage for every shift.

Reporting and analytics

Leverage time & labor data: Use detailed insights to make strategic, data-driven decisions for workforce management.
Ad hoc reporting: Develop custom reports aligned with your unique metrics and business goals.