INSTASUB
Substitute management
Take the stress out of finding subs
TRUSTED BY
Fill absences with the right subs in seconds
InstaSub provides substitute management with an easy-to-use platform for automated absence management, notifications, and sub hours tracking. It protects time integrity by eliminating stressful, time-consuming, and ineffective fill processes so you can boost fill rates and drive learning continuity.
How it works
With a couple of clicks, you can post assignments and find subs in seconds.
Post sub request
The school admin or teacher posts a sub request from any device.
Substitutes are notified
Substitutes are instantly notified of sub assignment via text, mobile app, or email and can instantly accept the job.
Post sub request
The school receives a confirmation notification—either review to approve or approve automatically.
Explore InstaSub
Our platform is designed to ensure everyone can use it—from admins to teachers to subs—so change management isn’t a barrier to solving substitute management bottlenecks.
Automated absence management
Automated workflows
InstaSub automates the entire process of requesting, notifying, and confirming subs, eliminating a frustrating manual process that impacts both staff experiences and quality instruction.
- Absence submissions
- Teacher or administrator-based requests
- Instant notifications and confirmations
- Paperless approvals
- Internal class coverage
- Preferred substitute lists
- Substitute hours tracking
Notifications
Automate communications
With automated notifications by text, mobile app, and email, you’re able to communicate in real time using the methods subs prefer.
- Text notifications
- Email notifications
- Tiered notifications
- Announcements
Reporting
Track substitute fill rates, teacher absence trends, and more
Pre-built configurable forms
Get a 360-degree view of your employees’ absences, including:
- Fill rates and unfilled rates
- Top absence reasons
- Absences by grade level/subject
- Pending time-off requests
Absence tracking
Know who’s absent and when, and keep an accurate record of teacher absences over time.
Payroll report
Consolidate teachers’ attendance and absence data and the jobs accepted by substitutes to calculate their wages and salaries. Export your payroll data to your existing payroll vendor or ERP vendor.
Improve operations with mobile self-service
Our mobile app helps employees see and engage with their schedule, complete and submit digital forms.
- 24/7 Access. See the latest schedule, request time off, trade shifts, adjust their availability, and see others scheduled on their shifts—all from their mobile device.
- Shift trading. Give away or swap shifts with other qualified personnel. Approve automatically or manually based on order of submission, hours worked, or seniority.
- Shift reminders. Send automated reminders to staff 24 hours before their shift starts. The system automatically sends updates if there are any changes within that 24-hour window.
- Remote Management. Managers can track minimum staffing violations, respond to employee requests, send pages to fill open shifts, and more.
We’re proud to support the essential work of teaching and learning. Learn more about how our time tracking and substitute management tools can support your school or district.
Award-winning shift scheduling software
Every award received is a reflection of our core principles that details make the difference and customer outcomes matter most.
3x faster scheduling than competition
Resources
8 ways text alerts help with substitute management
Learn how texts offer convenience, efficiency, and personalization that can improve fill rates.
6 substitute teacher scheduling tips to boost your fill rates
Learn how robust substitute teacher scheduling can improve fill rates, increase teacher satisfaction, and keep kids learning.
Get a live demo
See how TCP solutions can help you manage your employee scheduling and time tracking in one place, no matter your business’s size or industry.
Simple Pricing
No hidden fees, our simple pricing removes all surprises.
Custom Trainings
We train your team to make sure they are experts just like us.
37,000+
Customers across dozens of industries.