INSTASUB

Substitute management

Take the stress out of finding subs

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Fill absences with the right subs in seconds

InstaSub provides substitute management with an easy-to-use platform for automated absence management, notifications, and sub hours tracking. It protects time integrity by eliminating stressful, time-consuming, and ineffective fill processes so you can boost fill rates and drive learning continuity.

How it works

With a couple of clicks, you can post assignments and find subs in seconds.

Post sub request

The school admin or teacher posts a sub request from any device.

Substitutes are notified

Substitutes are instantly notified of sub assignment via text, mobile app, or email and can instantly accept the job.

Post sub request

The school receives a confirmation notification—either review to approve or approve automatically.

Explore InstaSub

Our platform is designed to ensure everyone can use it—from admins to teachers to subs—so change management isn’t a barrier to solving substitute management bottlenecks.

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Automated absence management

Automated workflows

InstaSub automates the entire process of requesting, notifying, and confirming subs, eliminating a frustrating manual process that impacts both staff experiences and quality instruction.

  • Absence submissions
  • Teacher or administrator-based requests
  • Instant notifications and confirmations
  • Paperless approvals
  • Internal class coverage
  • Preferred substitute lists
  • Substitute hours tracking

Notifications

Automate communications

With automated notifications by text, mobile app, and email, you’re able to communicate in real time using the methods subs prefer.

  • Text notifications
  • Email notifications
  • Tiered notifications
  • Announcements
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Reporting

Track substitute fill rates, teacher absence trends, and more

Pre-built configurable forms

Get a 360-degree view of your employees’ absences, including:

  • Fill rates and unfilled rates
  • Top absence reasons
  • Absences by grade level/subject
  • Pending time-off requests

Absence tracking

Know who’s absent and when, and keep an accurate record of teacher absences over time.

Payroll report

Consolidate teachers’ attendance and absence data and the jobs accepted by substitutes to calculate their wages and salaries. Export your payroll data to your existing payroll vendor or ERP vendor.

Improve operations with mobile self-service

Our mobile app helps employees see and engage with their schedule, complete and submit digital forms.

  • 24/7 Access. See the latest schedule, request time off, trade shifts, adjust their availability, and see others scheduled on their shifts—all from their mobile device.
  • Shift trading. Give away or swap shifts with other qualified personnel. Approve automatically or manually based on order of submission, hours worked, or seniority.
  • Shift reminders. Send automated reminders to staff 24 hours before their shift starts. The system automatically sends updates if there are any changes within that 24-hour window.
  • Remote Management. Managers can track minimum staffing violations, respond to employee requests, send pages to fill open shifts, and more.
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Meet everyone’s needs

When you get time right, everyone’s job is easier, freeing them to focus on other priorities. Here’s how we can help your leadership team.

Payroll director

Payroll director

  • Quickly and accurately process payroll
  • Integrate with your payroll vendor

Chief HR officer

Chief HR officer

  • Maintain compliance and improve employee experiences

Chief Financial Officer

Chief Financial Officer

  • Stay on budget and control labor costs
  • Integrate with your payroll vendor

Chief operating officer/IT director

Chief operating officer/IT director

  • Securely integrate with our ERP/HCM without high-maintenance tech solutions?

Frontline manager

Frontline manager

  • Simplify timesheets, leave, and exceptions and provide great experiences for staff

K-12 Industry

We’re proud to support the essential work of teaching and learning. Learn more about how our time tracking and substitute management tools can support your school or district.

Explore K-12

Award-winning shift scheduling software

Every award received is a reflection of our core principles that details make the difference and customer outcomes matter most.

3x faster scheduling than competition

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Resources

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8 ways text alerts help with substitute management

Learn how texts offer convenience, efficiency, and personalization that can improve fill rates.

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6 substitute teacher scheduling tips to boost your fill rates

Learn how robust substitute teacher scheduling can improve fill rates, increase teacher satisfaction, and keep kids learning.

Get a live demo

See how TCP solutions can help you manage your employee scheduling and time tracking in one place, no matter your business’s size or industry.

Simple Pricing

No hidden fees, our simple pricing removes all surprises.

Custom Trainings

We train your team to make sure they are experts just like us.

37,000+

Customers across dozens of industries.