March 26, 2021

Four Helpful Hints to Safeguard Employee Scheduling Data


It’s critical to keep your scheduling data and employee information safe from unauthorized access. Many managers have discovered that online employee scheduling software can help protect this sensitive data. Staff scheduling programs eliminate the distribution of unsecured files often used for scheduling (eg., spreadsheets), and safeguard data security and privacy through state-of-the-art encryption and other technologies. If your organization uses staff scheduling software, there are several steps you can take to further protect your sensitive information.

Here are four helpful hints to keep your sensitive information out of the wrong hands:

1. Use strong passwords

Passwords are the key to unlocking information, so it’s important to carefully consider and assign them. Be sure managers and employees are familiar with password best practices; according to Consumer Reports, an ideal password is:

  • At least 12 characters long
  • Void of personal information and details
  • Unique to individual accounts

Need help generating tough-to-guess passwords for you and your team? Many free tools are available on the internet. Although these sites are generally reliable, some experts advise that attaching some additional characters to a generated password add a secondary level of security.

2. Limit admin access

Even managers with the best of intentions can accidentally put your information and software security at risk. Look for employee scheduling software that allows you to limit the number of administrators on your account.

3. Deploy a single sign-on solution

Single sign-on allows employees and managers to access multiple scheduling applications using one username and password. These scheduling enterprise applications enhance both security and employee satisfaction.

4. Fine-tune user permissions

For optimal security, look for an employee scheduling program that lets you control what each level of users can see and do. Some examples include:

  • Allow only administrators and schedule owners to perform certain actions, like adding and removing employees from schedules.
  • Restrict managers from viewing employees outside their own location or department.
  • Keep schedules private until they are complete and managers are ready to share them with employees.
  • Choose the information employees can access, such as other employees’ schedules or the total number of scheduled hours.

Are you ready to see how employee scheduling software that uses state-of-the-art encryption and other technology tools will safeguard your data security and privacy? Start your  30-day FREE trial of ScheduleAnywhere today!

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