Siloed data. Disconnected systems. Wasted time on duplicative data entry. Hunting down paper timesheets. Fixing errors. We get it. Managing systems and data across varied government agencies and public safety departments is a unique and challenging task, but it’s absolutely critical to get right.
Aladtec and TimeClock Plus are both powerful independently. But together, our newly combined solution for employee time, attendance, and public safety scheduling helps you:
- Create and manage 24/7 rotational schedules
- Capture accurate time data
- Improve compliance management
- Gain more control over your budget
- Deliver accurate paychecks
If you’re in public service, here’s why this matters.
The challenges for public service operations professionals
Public service operations aren’t easy.
In most industries, the work isn’t about life and death situations. But for public service operations, the demand for a finely tuned workforce is a necessity, not a convenience.
Yet getting everyone on the same page for scheduling, time tracking, and payroll often feels like Mission Impossible for public safety agencies and local/state government organizations. From emergency operations to daily shift coverage and everything in between, managing a public safety workforce is a full-time job.
And with disconnected systems, siloed departments, and manual, inefficient processes, it can feel like an impossible one.
The leadership puzzle in workforce management
If you’re a government leader who has to oversee multiple public service and safety departments, each with its own rules and processes, you know the struggle all too well.
You’re trying to gather accurate time worked data. That data comes from various public safety teams — law enforcement, fire, EMS — all with unique shift patterns, coverage needs, and overtime pay regulations, usually under very tight deadlines.
It’s a recipe for clunky manual workarounds, payroll errors, and wasted time, especially if you’re stuck using manual or semi-manual processes.
The HR team snowball effect
Our HR teams often bear the burden from the aftereffects of poor systems.
They’re forced to manually add employee, schedule, and payroll data to various systems. It’s a drain on internal resources and productivity, and raises questions about fairness and transparency across your agency from frustrated staff.
The question of sensible schedules
All of these frustrations come before the unique challenge of public safety scheduling itself. Command staff and schedulers constantly battle to maintain minimum staffing levels for 24/7 rotational shifts, ensuring the right person with the right skills is on shift and ready for anything.
But, when you’re relying on clunky spreadsheets or outdated software, filling a last-minute callout with appropriately credentialed staff quickly turns into a chaotic phone tree marathon and coverage gaps.
Keeping tabs on certifications, availability, and shift preferences across disparate systems adds another layer of complexity. Instead of consistency where it matters most, teams often deal with unpredictable work environments while you manage rising overtime costs and burnout for your dedicated frontline workers.
The risks of disconnected systems
In case this all doesn’t sound stressful enough, maintaining compliance and managing budgets adds more pieces to the puzzle:
- Inaccurate or incomplete schedules — Risk errors with labor law compliance and union rules, which can mean costly penalties and public scrutiny.
- Reconciling scheduled time versus actual time worked — Time consuming and tough to manage, but using budget dollars wisely is a non-negotiable for stewards of public funds.
- Lack of real-time data for overtime budgeting — Turns planning special events or emergencies into a guessing game, making it tough to show taxpayers optimal use of their dollars.
- Erosion of trust in scheduling and payroll practices — Hurts morale and retention when your workforce expects fairness, transparency, and accuracy.
What if you could forgo all these issues — disjointed systems, scheduling confusion, management headaches — and build a true system for time tracking and scheduling?
A combined approach to time tracking and public safety scheduling
You need a solution that feels tailor-made for government municipalities and public safety agencies. Together, Aladtec and TimeClock Plus help you save valuable time and money, improve data hygiene across your systems, and simplify payroll processing.
When you combine Aladtec and TimeClock Plus, you gain a connected solution that:
- Provides critical details — Like job codes, leave time, and schedules for payroll import.
- Eliminates duplicative work and reduces errors — With a single source of truth for all employee and time data.
- Syncs data across employees, schedules, and shifts — Plus agency-wide communications for updates.
- Gives you perfect paychecks — Using integrated time and scheduling data for payroll management.
- Builds structure for compliance management — Through configurable time off accrual rules and built-in checks for labor laws, internal policies, and collective bargaining agreements.
- Creates transparent, efficient budgeting — Via insights into time data, like job and cost codes.
What Aladtec with TimeClock Plus means for your teams
The real win for you isn’t really about our software or all these capabilities. It’s about helping your government agency manage its most valuable asset: your people.
You’re bringing together the best of public safety scheduling (improving daily operations), employee time tracking (ensuring compliance), and payroll processing (controlling costs). And arguably the most important result, you’ll have a happier, more productive workforce across your entire organization.
Ready to learn more about Aladtec + TimeClock Plus?
Book time with our team to explore how bringing Aladtec and TimeClock Plus together can help your government agency with public safety scheduling and time tracking.
TCP Software’s employee scheduling and time and attendance solutions have the flexibility and scalability to suit your business and your employees, now and as you grow.
From TimeClock Plus, which automates even the most complex payroll calculations and leave management requests, to Humanity Schedule for dynamic employee scheduling that saves you time and money, we have everything you need to meet your organization’s needs, no matter how unique. Plus, with Aladtec, we offer 24/7 public safety scheduling solutions for your hometown heroes.
Ready to learn how TCP Software takes the pain out of employee scheduling and time tracking? Speak with an expert today.
