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October 28, 2021

Healthcare management on a budget: Seven ways staff scheduling software saves money

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Providing high-quality patient care is the number one goal for healthcare facilities. Doing so while meeting tight budgetary restrictions is the number one challenge. Maintaining an annual budget can be overwhelming but is a crucial component of operating an efficient, effective healthcare facility. To help control costs, thousands of healthcare administrators have adopted online employee scheduling software. Here are seven ways employee scheduling software will save you money in the upcoming fiscal year and beyond.

1. Ensure proper coverage
With employee scheduling software, managers can leverage AI-powered forecasting and automation to build optimal staffing coverage based on mandated nurse-to-patient levels for proper patient care. In non-patient-centric settings like diagnostic labs, foot traffic can be used to forecast demand.

2. Fill open shifts fast
Beyond creating the initial schedule, supervisors spend hours each week managing schedule changes. Humanity automates communications and enables schedulers to message qualified, available employees to fill open shifts fast. This eliminates time-consuming phone calls and allows supervisors to focus on other core responsibilities and patient care.

3. Enable anytime, anywhere access
Providing administrators and staff with anytime, anywhere schedule access ensures every member of your facility can see accurate information in real time. This eliminates costly  scheduling errors and reduces no-shows and missed shifts.

4. Run and print reports
Employee scheduling software allows schedulers to quickly find information and print reports based on their specific requirements. Managers can easily determine who is working where and when, evaluate employee utilization and efficiency, and calculate total hours scheduled.

5. Easily and quickly create and copy schedules
No matter the size of your facility or the type of shifts you use, setting up staff schedules can be time consuming. With employee scheduling software, you can build schedules in minutes, and schedule multiple employees easily. Schedules can even be built and viewed far into the future, saving time and hassles long-term. Schedulers can copy schedule patterns and rotations, so you don’t spend time and resources entering repeating information or schedules.

6. Share schedules across the organization
Employee scheduling software allows managers to share schedules between departments and locations. This gives the entire organization real-time schedule information to ensure every shift is properly staffed. Additionally, managers and supervisors can use budget mode. Activate this visual overlay to calculate the cost of the current schedule in terms of both hours and dollars compared to your budget, based on employee wage data loaded into the system.

7. Save money long-term
When researching scheduling software solutions, administrators should consider the initial investment, as well as monthly and annual costs. They should also consider return on investment (ROI). TCP customers actually see an ROI of eight to 10 times the cost of their TCP solution within just four months.

Humanity enables healthcare providers to drive just-right coverage for compliant schedules, automate communications, and turn daily processes into simple workflows. Learn more about Humanity employee scheduling software now!

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