Solutions for EMS

Scheduling software for EMS agencies

Smarter scheduling makes for smoother operations and stronger EMS crews. With automated rotational scheduling for EMS agencies, you get confident coverage, simpler compliance, and people-first schedules that keep your crews motivated and ready to serve.

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    • Did you know?

    When every second counts, your crew can’t be short-staffed.

    Each EMS shift can look wildly different, but one thing’s constant – crews need to be ready for anything. The right rotational scheduling software puts your people first. Flexible coverage and built-in support for work and fatigue rules keep your agency staff with healthy crews.

    30% of paramedics meet clinical burnout criteria

    PMC National EMS burnout prevalence study
    Why EMS agencies choose Aladtec by TCP

    EMS scheduling Built for the demands of 24/7 emergency response

    Scheduling for EMS is unlike any other — fluctuating call volume, rotating shifts, credential rules, and constant overtime pressures. Aladtec helps your agency maintain minimum staffing, simplify compliance, and support your crews.

    01

    Coverage you can count on 

    Ensure every rig and every shift has the right mix of trained staff. Handle callouts, trades, and emergencies without scrambling.

    02

    Stronger compliance, less manual work

    Track fatigue policies, union rules, and certifications automatically to avoid rules violations or scheduling staff with expired credentials.

    03

    Crews that stay motivated 

    Reduce burnout and turnover by giving EMS professionals flexibility and fairness with shift bidding, self-serve trades, and intuitive mobile access.

    Want to learn more about scheduling software?

    Our latest guide breaks down what to look for in employee scheduling software. It covers the core capabilities, how to evaluate vendors, and the ROI of scheduling software for EMS agencies.

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    Keep every rig covered

    Catchy as it may be, EMS workers probably aren’t singing Dolly’s ‘9 to 5’ because EMS operations never stop. Aladtec gives you round-the-clock coverage with 24/7 rotational employee scheduling made for every shift pattern.

    • Automate rotations with templates and configurable rules 
    • Fill open shifts fast with coverage alerts and auto-approvals
    • Easily see minimum staffing coverage needs

    Learn more about 24/7 rotational scheduling with Aladtec 

    Aladtect - Monthly Schedule View
    Learn more about 24/7 rotational scheduling with Aladtec

    Confident, audit-ready compliance

    EMS agencies operate under strict regulations that can be tricky to keep up with. Aladtec makes compliance simple, so you can meet fatigue, rest, and credential requirements without extra admin burden.

    • Get scheduling alerts for expiring licenses and certifications 
    • Track union rules, fatigue policies, and shift limits 
    • Reduce paperwork and improve audit-readiness with digital forms

    Find out how Aladtec keeps your agency compliant

    Take your agency’s scheduling to the next level.

    Get a demo

    Give crews more control 

    You can’t stop EMS work from being unpredictable. But you can support your crews with flexible scheduling and fair shift assignments that reduce burnout and fuel engagement.

    • Self-service shift swaps, giveaways, and bidding 
    • Anytime mobile access to view schedules and update availability 
    • Centralized notifications with auto-alerts and messaging 

    See how Aladtec improves the employee experience

    Aladtec - Add availability

    What is scheduling software for EMS?

    Scheduling software helps EMS providers ditch the paper and whiteboards for an easy, digital way to manage 24/7 rotational coverage, callouts, and on-call shifts. Crews can see their assignments, swap when needed, and get real-time updates, while supervisors know every shift is covered.

    How will scheduling software change my day-to-day work?

    Supervisors spend less time on phone chains, spreadsheets, and last-minute coverage scrambles. With schedules and staff availability updated in real-time, your day opens up to focus on operations and readiness instead of paperwork.

    Does scheduling software handle 24/7 coverage, fatigue, and union rules?

    Yes. EMS scheduling software is built for round-the-clock operations. You can set rules for on-call, back-to-back shifts, and overtime, as well as guardrails that align with union agreements and fatigue limits. That way, every truck and station stays covered while protecting crews from being overworked.

    Can I connect with my other systems?

    Yes. Scheduling data can flow directly into payroll and HR systems, so you avoid double entry and reduce errors.

    What does it take to get up and running? 

    Many EMS agencies can setup stations, crews and positions, and build their first schedule in just a few hours. Crew download the mobile app to see their shifts right away. The timeline really depends on how complex your coverage rules are. Either way, our team is ready to help whether you need quick answers or prefer full white-glove setup and onboarding.

    How does scheduling software for EMS handle extra duty and special event staffing?

    Aladtec makes it easy to manage both planned and unplanned events by giving you a centralized place to post assignments. Your crews can sign up ahead of time for special events or volunteer for last-minute needs. You can also define specific rules and require approvals for extra hours to keep labor costs in check. This ensures every event has the right coverage while staying on budget.

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