June 25, 2020

Restrict Number of Members on Time Off

Restrict Number of Members on Time Off

Administrators can restrict how many members are on Time Off by setting daily limits and blocked dates. Aladtec will automatically enforce the restrictions, helping administrators avoid having too many members on Time Off at the same time. For example:

  • Daily Limits can be used to cap how many members take planned Time Off, such as vacation.
  • Blocked Dates can be used to prevent Time Off when members are required to be present, especially useful for special events, or natural disasters. 

To restrict the number of members on Time Off, go into Setup, then within Time Off, for each Time Off Type, specify any daily limits and blocked dates. 

Daily Limits can be set up to show a warning, require admin approval, or to not allow Time Off when exceeding a specified number of members. Only approved Time Off will count towards the daily limits. An example of Daily Limits is shown below.

Setup Daily Limits export 2 1

Blocked Dates can be defined to prevent Time Off during the specified time range. Multiple time ranges can be entered to ensure adequate coverage, see example below.

Setup Blocked Dates export 2

When a member requests Time Off and the Daily Limits have been violated, or the requested time range is a Blocked Date, a warning is displayed, as shown below.

Daily Limit Warning export

For additional information on Daily Limits and Blocked Dates, please watch this video.

For questions or additional help with setting up Daily Limits and Blocked Dates for Time Off, please contact the Support Team at or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team